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| Ministry of Agriculture Animal Industry and Fisheries |
Project Procurement Assistant job
Location: Jobs in Uganda 2026
Work Hours: Full-time, 08 hours per day
Salary:
UGX
No. of vacancies: 01
Deadline: 12 January 2026
Hiring Organization: Ministry of Agriculture Animal Industry and Fisheries
Job Details:
Background information about the job or company (e.g., role context, company overview)
The Procurement Assistant will provide administrative and operational support to the Procurement Officer to ensure the effective and timely execution of procurement activities. The role involves assisting in the preparation, processing, and management of procurement documents, maintaining procurement records, and supporting compliance with the World Bank Procurement Regulations and the guidelines.
Responsibilities or duties
Under the supervision of the Procurement Officer, the following duties shall be undertaken:
a) Procurement Execution and Compliance
- Undertake procurement activities and ensure timely delivery, adhering to the Project Procurement Manual and Procurement Procedures.
- Ensure compliance with the agreed Procurement Legal Framework at all stages of the procurement process.
b) Bid and Proposal Management
- Manage the issuance, receipt, and opening of bids, expressions of interest, and proposals from potential service providers, contractors, and suppliers.
- Assist in organizing pre-bid or pre-proposal meetings and negotiation meetings.
- Participate, in close consultation with the Procurement Officer, in evaluation exercises (e.g., Expressions of Interest, Quotations, Bids, and Proposals), ensuring strict adherence to procedures and guidelines.
c) Procurement Planning and Monitoring
- Support user departments in compiling procurement requirements and maintaining a procurement register.
- Assist in the preparation and regular updating of the Procurement Plan, monitoring its implementation in collaboration with the Procurement Officer.
- Verify that procurement requests align with the approved Procurement Plan.
d) Documentation and Reporting
- Prepare procurement progress reports (weekly, monthly, quarterly, bi-annually, and annually) for review by the Procurement Officer.
- Maintain complete procurement files and records, including all correspondence, ensuring they are safeguarded and properly stored for future reference.
- Draft correspondences related to procurement (e.g., letters to suppliers) and follow up to ensure timely and safe delivery of goods and services.
- Ensure proper filing of all procurement documents in accordance with procurement guidelines and procedures.
Before you apply, please take note of the following:
- 📌 Carefully read through the full job description and requirements.
- 📌 Tailor your resume and cover letter to highlight relevant skills and experience.
- 📌 Follow the application instructions exactly as provided (e.g., subject line, attachments).
- 📌 Ensure that your documents are professionally formatted and free of errors.
- 📌 Submit your application before the stated deadline to avoid disqualification.
- 📌 Prepare for potential interviews by researching the organization in advance.
- 📌 Only apply if you meet the minimum qualifications to improve your chances.
WE WISH YOU GOOD LUCK!
Date Posted: 2026-01-05
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