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| Q-Sourcing |
Archives and Records Officer job
Location: Jobs in Uganda 2026
Work Hours: Full-time, 08 hours per day
Salary:
UGX
No. of vacancies: 01
Deadline: 14 January 2026
Hiring Organization: Q-Sourcing
Job Details:
Key Responsibilities
Records Management
- Implement approved records management procedures in line with the Bank’s policies.
- Ensure accurate classification, storage, retrieval, and disposal of records.
- Maintain a secure and orderly filing system (both physical and electronic).
- Monitor record retention schedules and assist in proper disposal or transfer of inactive records.
Archival Management
- Organize and maintain archival materials for long-term preservation.
- Facilitate access to archival records for authorized users.
- Participate in efforts to document and preserve institutional memory and key historical records.
Compliance and Quality Control
- Assist in ensuring compliance with records management regulations and institutional policies.
- Support internal audits of records and contribute to improvements in records keeping.
Technology and Systems Support
- Utilize electronic records management systems (ERMS) and assist users with digital tools.
- Support digitization projects and electronic archiving initiatives.
- Maintain metadata and indexing standards to support records retrieval.
Collaboration and Communication
- Work with departments to ensure records are managed and transferred appropriately.
- Serve as a resource for staff on records handling procedures and policies.
Reporting and Documentation
- Maintain logs of records transactions and archival activities.
- Assist in preparing routine reports on records and archiving functions.
Decision Making/ Job Influence
- Makes operational decisions within records handling and classification protocols
- Provides input into process improvements and digitization priorities.
Working Conditions
- Primarily office-based with access to records storage areas.
- May occasionally travel to off-site storage or branch offices.
- Some lifting or handling of physical files and boxes may be required.
Requirements
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic Qualifications
Bachelor’s degree in library science, Information Management, Archives Management, Records Management, or a related field.
Professional Qualifications / Membership to professional bodies
Certificate or training in Records and Archives Management is an advantage.
Previous relevant work experience required
Minimum of 3 years of experience in records management, archiving, or information management.
Experience in a financial institution or regulated environment is an added advantage.
Application procedure
Application Link: Click Here to Apply Now
Date Posted: 2026-01-07
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