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| Ministry of Agriculture Animal Industry and Fisheries |
04 E-voucher Reconciliation Assistants jobs
Location: Jobs in Uganda 2026
Work Hours: Full-time, 08 hours per day
Salary:
UGX
No. of vacancies: 04
Deadline: 12 January 2026
Hiring Organization: Ministry of Agriculture Animal Industry and Fisheries
Job Details:
The primary objective of the Reconciliation Officer is to ensure the accuracy and completeness of all transactional records related to the e-voucher system. The officers will be responsible for reconciling transactions, identifying discrepancies, and implementing corrective measures to ensure the smooth operation of the e-voucher system.
Scope of Work
The Reconciliation Officer will be responsible for the following tasks:
1. Transaction Reconciliation:
- Reconcile all e-voucher transactions on a daily, weekly, and monthly basis.
- Ensure that all transactions are accurately recorded in the system.
- Identify and resolve any discrepancies in a timely manner.
2. Financial Reporting:
- Prepare and submit accurate and timely financial reports related to e-voucher transactions.
- Ensure compliance with organizational policies and accounting standards.
- Assist in the preparation of financial statements and audit reports.
3. System Integrity:
- Monitor the e-voucher system for any irregularities or fraudulent activities.
- Collaborate with the IT team to ensure the security and integrity of the e-voucher system.
- Implement controls and procedures to prevent and detect fraud.
4. Beneficiary and Vendor Accounts:
- Maintain accurate records of beneficiary and vendor accounts.
- Reconcile payments to vendors and ensure timely disbursement of funds.
- Address any issues or disputes related to beneficiary or vendor transactions
5. Data Analysis:
- Analyze transactional data to identify trends, patterns, and potential issues.
- Provide insights and recommendations to improve the efficiency and effectiveness of the e-voucher system.
- Generate reports and dashboards for management review.
6. Stakeholder Coordination:
- Liaise with internal and external stakeholders, including finance teams, vendors, and beneficiaries, to resolve reconciliation issues.
- Provide training and support to stakeholders on reconciliation processes and best practices.
- Represent the organization in relevant meetings and forums.
7. Compliance and Documentation
- Ensure compliance with all relevant policies, procedures, and regulatory requirements.
- Maintain comprehensive and accurate documentation of all reconciliation activities.
- Prepare and submit regular reports to management and stakeholders.
Deliverables / Expected Outputs
The Reconciliation Officers are expected to deliver the following outputs:
1. Daily and Weekly Reconciliation Reports
- Accurate daily reconciliation of transactions generated from the e-voucher system.
- Weekly summary reports highlighting discrepancies, resolutions, and float status.
2. Monthly and Quarterly Financial Reports
- Comprehensive reconciliation statements showing transactions, payments to vendors, and float utilization.
- Variance analysis and justifications for discrepancies.
3. Float Monitoring and Alerts
- Real-time monitoring of float account balances.
- Advance alerts (minimum 3 days) on float replenishment requirements.
4. Discrepancy Resolution Log
- A documented register of discrepancies identified, investigated, and resolved.
- Monthly summary of unresolved issues and escalation measures taken.
5. Fraud Detection and Control Reports
- Incident reports on suspected fraud or irregularities detected in the system.
- Recommendations for preventive and corrective measures.
6. Vendor and Beneficiary Account Reconciliation
- Verified statements for vendor payments and beneficiary redemptions.
- Evidence of dispute resolutions completed within agreed timelines.
7. Data Analysis Dashboards
- Monthly analytical dashboards summarizing key reconciliation trends, patterns, and performance insights for management.
8. Stakeholder Engagement Outputs
- Minutes and reports from stakeholder coordination meetings (with finance teams, IT, vendors, DLGs, etc.).
- At least two knowledge-sharing or training sessions annually on reconciliation best practices.
9. Compliance and Audit Support Documents
- Well-maintained reconciliation records and documentation for audit purposes.
- Timely submission of required documentation during internal and external audits.
5. Key Performance Indicators (KPIs)
The performance of the Reconciliation Officers will be assessed based on the following indicators:
A. Transaction Reconciliation
- Accuracy rate of reconciliations. Greater than 98% of transactions reconciled without error.
- Timeliness of reconciliation: Daily reconciliations completed by the next working day; weekly and monthly reconciliations completed within 3 and 7 days respectively.
- Discrepancy resolution rate: ≥ 95% of identified discrepancies resolved within 5 working days.
B. Float and Fund Monitoring
- Float account alerts: Timely submission of float depletions alerts at least 7 days before potential depletion to 70%.
- Zero disruption target: No delays in input redemption attributable to lack of funds on float account.
C. Financial Reporting
- Report timeliness: 100% of monthly and quarterly reconciliation reports submitted by agreed deadlines.
- Audit readiness: No major audit queries raised due to reconciliation delays or gaps.
D. Fraud Detection and System Integrity
- Fraud incident detection rate: All suspected irregularities flagged within 24 hours of occurrence.
- Control compliance rate: ≥ 95% adherence to UCSATP, MAAIF, and World Bank financial procedures.
E. Vendor and Beneficiary Accounts
- Vendor payment accuracy: ≥ 99% of payments to suppliers/vendors reconciled correctly and on time.
- Dispute resolution rate: ≥ 90% of vendor/beneficiary disputes resolved within 10 working days.
F. Data Analysis and Insights
- Management dashboards. At least one analytical dashboard/report generated monthly for management decision-making.
- Actionable insights. Evidence of at least 2 recommendations per quarter leading to system or process improvements.
G. Stakeholder Coordination
Response time. Queries from stakeholders (vendors, districts, beneficiaries) addressed within 3 working days.
Training and support. At least 2 capacity-building/awareness sessions delivered per year to relevant stakeholders.
6.1 Minimum Academic Qualifications
- Bachelor’s degree in accounting, Finance, Agribusiness, Agricultural Economics, Statistics, Quantitative Economics, Business Administration, Information Systems/Engineering, Monitoring and Evaluation or a closely related field.
- Master’s degree in any of the above fields is an added advantage.
6.2 Professional Certification
- Relevant certifications in data analytics (e.g., Power BI, SQL), information systems auditing (e.g., CISA), or risk/fraud management are an added advantage.
6.3 Relevant Experience
- Prior involvement/knowledge in digital subsidy/e-voucher or similar payment-rail programs is highly desirable.
- Two or more years of experience in auditing, data analysis, M&E, and project implementation.
6.4 Technical Knowledge & Skills
- Financial management & controls
- Strong command of reconciliation workflows (daily/weekly/monthly), journal postings, cut-off, aging analysis, and audit-ready documentation.
6.5 Digital payments & e-voucher ecosystem
- Understanding of float management (forecasting, liquidity alerts, allocation/tagging by value chain and refugee component) and lock/expiry rules for orders.
- Awareness of quality-assurance checkpoints for inputs/services and how these link
Application procedure
All candidates should send their written applications with copies of academic credentials, testimonials and detailed Curriculum Vitae (CV) indicating contact details of (03) referees addressed to the Permanent Secretary, Ministry of Agriculture, Animal Industry and Fisheries, and hand delivered to the; Ministry Registry located at Plot No.14 Lugard Road Entebbe, P. 0. Box 102, Entebbe – Uganda NB: Only shortlisted candidates will be contacted.
Date Posted: 2026-01-05
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