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| TrackNav SMC Ltd |
Accounts Assistant job
Location: Jobs in Uganda 2025 - 2026
Work Hours: Full-time, 08 hours per day
Salary:
UGX
No. of vacancies: 01
Deadline: 13 December 2025
Hiring Organization: TrackNav SMC Ltd
Job Details:
Department: Finance
Reports to: Finance Administrator
Direct Reports: None
Job Purpose
The Accounts Assistant is responsible for overseeing the accounting and financial control of valuation, tracking, workshop, repossession, and related operational activities. The role ensures accurate, timely, and compliant financial records by monitoring job cards and payments, processing refunds, validating billing categories, managing mobile money disbursements and petty cash, recording repossession facilitation costs, and supporting budget monitoring. The Accountant also ensures workshop and tracking revenues and costs are properly captured, all postings are completed for month-end close on the last day of the month, and management reports (including unit cost analysis) are delivered by the 2nd working day of the following month.
Main Responsibilities of the Job
1. Valuation Operations
- Review and post valuation job cards daily.
- Confirm payments received against valuation jobs and process refunds for excess deposits.
- Validate system invoices for correct billing categories and escalate discrepancies to operations.
2. Mobile Money & Disbursement Management
- Process mobile money disbursements for yard, workshop, travel imprests, and other operational needs.
- Manage company petty cash through a designated mobile money float phone, posting all paybill/payments (e.g., fuel, towing, police
- Perform daily posting and weekly reconciliations of mobile money balances.
3. Repossession Facilitation Costs
- Record repossession expenses such as police facilitation, towing, and related service charges.
- Ensure proper documentation and approvals are attached before posting.
4. Bookkeeping & Transaction Posting
- Maintain accurate, real-time postings of all valuation, tracking, workshop, repossession, and mobile money transactions.
- Ensure daily postings with no backlog.
- Support month-end close on the last day of each month, including reconciliations and accruals.
5. Statutory Compliance & Tax Support
- Check all supplier invoices for withholding tax applicability before payment.
- Post statutory deductions (withholding tax, VAT, levies) with supporting schedules.
- Ensure no payments are processed without proper statutory compliance.
6. Budget Monitoring & Control
- Track operational expenses against budget allocations.
- Flag risks of budget breaches early and provide recommendations for control.
- Support Senior Finance Administrator in preparing monthly budget variance reports.
7. Reporting & End-Month Support
- Ensure all financial transactions are captured for month-end close by the last day of the month.
- Deliver management reports (unit cost analysis) by the 2nd working day of the following month.
- Provide supporting schedules for audits (internal and external).
- Carry out any other duty as directed by the supervisor.
Before you apply, please take note of the following:
- 📌 Carefully read through the full job description and requirements.
- 📌 Tailor your resume and cover letter to highlight relevant skills and experience.
- 📌 Follow the application instructions exactly as provided (e.g., subject line, attachments).
- 📌 Ensure that your documents are professionally formatted and free of errors.
- 📌 Submit your application before the stated deadline to avoid disqualification.
- 📌 Prepare for potential interviews by researching the organization in advance.
- 📌 Only apply if you meet the minimum qualifications to improve your chances.
WE WISH YOU GOOD LUCK!
Date Posted: 2025-12-09
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