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| TVET Council |
Procurement Officer Job
Location: Jobs in Uganda 2026
Work Hours: Full-time, 08 hours per day
Salary:
UGX
No. of vacancies: 01
Deadline: 06 February 2026
Hiring Organization: TVET Council
Job Details:
Basic Function (Summary of the function)
The Procurement Officer is responsible for planning, coordinating, and executing procurement activities in accordance with applicable laws, regulations, and organizational policies to ensure timely, cost-effective, and transparent acquisition of goods, works, and services.
Duties and Responsibilities
1. Procurement Planning and Strategy
- a) Prepare annual, supplementary, and project-specific procurement plans in accordance with the PPDA Act and Regulations, donor guidelines (where applicable), and approved budgets.
- b) Collect, analyze, and consolidate procurement requirements from user departments to support accurate procurement planning.
- c) Conduct routine market surveys and cost estimations to support procurement decisions.
2. Procurement Execution and Contracting
- a) Execute day-to-day procurement activities including requisition review, solicitation, bid receipt, and preliminary evaluation in line with PPDA procurement methods and thresholds or applicable donor rules.
- b) Prepare bidding documents, Requests for Quotations (RFQs), Requests for Proposals (RFPs), and Expressions of Interest (EOIs) using approved PPDA standard bidding documents or donor templates.
- c) Support bid openings and evaluation committees and assist in the preparation of evaluation reports for submission to the Contracts Committee or relevant approving authority.
- d) Coordinate Contract Committee (CC) activities, document CC records and recommendations.
3. Supplier and Contract Management
- a) Support contract award processes, including negotiation, preparation of contract documents, notifications, and records
- b) Establish, update, and maintain a comprehensive profile of supplier database with performance records and recommendations to guide future decision making, framework agreements, ensuring fair competition and performance tracking in compliance with PPDA requirements.
- c) Monitor supplier and contractor performance, manage contract compliance, and address performance issues, variations, and disputes in collaboration with user departments.
4. Records Management, Compliance, and Accountability
- a) Securely maintain accurate and complete procurement records and documentation to support audits, inspections, and institutional accountability requirements in line with PPDA record-keeping requirements and donor audit standards.
- b) Ensure full compliance with procurement laws, donor guidelines (where applicable), and internal policies, while upholding ethical standards, transparency, and value for money principles.
5. Advisory, Reporting, and Capacity Support
- a) Provide technical procurement advice and guidance to user departments to improve requisition and specifications quality, compliance, and procurement outcomes.
- b) Prepare and submit periodic procurement performance reports to management, and oversight institutions.
- c) Support internal and external audits, reviews, and investigations by providing timely information, documentation, and corrective action responses.
- d) Perform any other duties as may be assigned by the supervisor in line with the role and organizational objectives.
Before you apply, please take note of the following:
- 📌 Carefully read through the full job description and requirements.
- 📌 Tailor your resume and cover letter to highlight relevant skills and experience.
- 📌 Follow the application instructions exactly as provided (e.g., subject line, attachments).
- 📌 Ensure that your documents are professionally formatted and free of errors.
- 📌 Submit your application before the stated deadline to avoid disqualification.
- 📌 Prepare for potential interviews by researching the organization in advance.
- 📌 Only apply if you meet the minimum qualifications to improve your chances.
WE WISH YOU GOOD LUCK!
Date Posted: 2026-01-22
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