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| Aldelia |
Operations and Administrative Officer job
Location: Jobs in Uganda 2026
Work Hours: Full-time, 08 hours per day
Salary:
UGX
No. of vacancies: 01
Deadline: 28 January 2026
Hiring Organization: Aldelia
Job Details:
Description
Aldelia is hiring an Operations and Administrative Officer to support the Operations Manager to ensure the efficient day-to-day operations of the company. He/ She will support in administrative, HR, and operational processes related to recruitment and manpower outsourcing services in Uganda, to ensure compliance with National Policies & Regulations, Ugandan labor laws, client requirements, and internal policies.
Key Duties and Responsibilities:
Operations & Outsourcing Support
- Support onboarding and deployment of outsourced staff to client sites
- Request and administer employment contracts (fixed-term, outsourcing, secondment)
- Support probation confirmations, contract renewals, and disciplinary documentation
- Support tracking attendance, leave, and absenteeism for outsourced staff
- Maintain updated staff records (NIN, CVs, certificates, medicals where applicable)
- Track contract start/end dates and staff assignments per client
- Support booking/modification/cancellation of flight ticket for staff
- Act as first point of contact for outsourced staff on administrative matters
- Coordinate staff exits, replacements, and redeployments
HR & Recruitment Administration
- Support recruitment activities (interview scheduling, background checks, reference checks, documentation)
Payroll & Statutory Compliance
- Support in submission of payroll inputs (timesheets, overtime, allowances, deductions)
- Support reconciliation of payroll vs client billing
- Liaise with finance on salary payments and payroll-related queries
Labor Law & Compliance
- Support maintain compliance with the Uganda Employment Act (2006) and related regulations
- Support handling of employee relations issues and basic disciplinary processes
- Maintain and administer records for labor inspections and audits
- Support work permit and immigration documentation for expatriate staff (where applicable)
- Support ensuring compliance with client HSSE, site, and onboarding requirements
Client & Stakeholder Coordination
- Support liaison with client HR or site representatives on operational and staffing matters
- Support coordinating staff replacements, leave coverage, and performance feedback
- Support preparation of client operational reports
Administration & Office Management
- Manage office administration, filing systems, and document control
- Support coordinating vendors, service providers, and office supplies
- Maintain confidentiality of employee and client information
Reporting & Process Improvement
- Prepare weekly and monthly operational reports
- Support tracking of KPIs related to staffing, compliance, and service delivery
- Support development and implementation of SOPs
Qualifications, Skills and Experience:
- Bachelor’s degree in business administration, Human Resources, or related field
- Min 2 years’ experience in operations and/or administration
- Basic knowledge of Labour Laws is an advantage
- Basic knowledge of Payroll and statutory deductions is an advantage
Language Requirements
- Proficiency in English is required.
Skills
- Able to handle outsourced workforce
- Strong organizational and coordination skills
- High attention to detail and confidentiality
- Strong communication and client-handling skills
- Proficiency in MS Office
- Ability to work under pressure and meet deadlines
Behaviors
- Performance, Efficiency, Teamwork, Diligence, Congeniality, Analytical.
Application procedure
Application Link: Click Here to Apply Now
Date Posted: 2026-01-21
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