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| Raising The Village |
Administrative Assistant job
Location: Jobs in Uganda 2026
Work Hours: Full-time, 08 hours per day
Salary:
UGX
No. of vacancies: 01
Deadline: 06 February 2026
Hiring Organization: Raising The Village
Job Details:
Department/Group: Operations
Reporting To: Operations officer
Years of Experience 1-2 years
Location: Mbarara
Travel Required: Up to 30%
About Raising the Village
We are Raising the Village (RTV) – an international development organization and a registered charity – on a mission to end ultra-poverty in Sub-Saharan Africa. Raising The Village is a fast-growing organization on an accelerated growth path. We have 350+ national staff in Uganda, Rwanda and DRC and a team of 10+ people in North America working together to lift communities out of ultra-poverty in last-mile villages. We operate at the intersection of direct implementation and advanced data analytics to inform progress, decision-making, and impact. To date we have supported more than 1M people through our innovative holistic approach and are on track to expand to reaching 1 million people annually in the region by 2027. We have achieved this tremendous growth with the support of our incredible partners from all around the globe who believe in our model and impact. Find out more about our programs and impact at: www.raisingthevillage.org.
Job Purpose
The Administrative Assistant will oversee day-to-day office administration, ensuring smooth, efficient, and well-organized operations. The role includes managing office equipment and inventory, handling front desk operations and visitor coordination, supporting inventory flow for Venn, coordinating the receiving and dispatch of items to and from the Mbarara office, and maintaining oversight of office cleanliness and staff welfare. The position plays a central role in creating a professional, welcoming, and well-managed office environment.
Main Responsibilities
Reception Support:
- Ensure that reception services are provided in a manner that visitors are provided with a warm welcome and that their needs are swiftly attended to.
- Ensure that all incoming communications (telephone calls, letters, email etc.) are responded to professionally and reliably passed on to the appropriate person(s).
- Ensure that Office equipment is switched off accordingly and the premises securely closed.
- Report all faulty equipment to the service provider. Continue to follow up until closed.
- Log and distribute packages delivered to the office and ensure acknowledgement by the recipients accordingly.
- Log all outgoing packages and notify recipients. Ensure recipient acknowledges/signs upon receipt.
- Ensure all front desk resources, forms and handbooks are current and updated regularly.
- Be the custodian of keys for pantry/reception and kitchen doors.
- Ensure cleanliness of the office by supervising Office Cleaner and ensure maintenance needs are raised to the relevant authorities
- Take direct charge of the security personnel to ensure they are doing their jobs right and escalating for support as required.
- Produce a monthly Inventory/stock report and share with Operations Officer to facilitate efficient use of items in the store while aiding re-stocking.
- Prepare invoices and payment request vouchers for all utilities (electricity bills, water bills, newspapers etc).
Before you apply, please take note of the following:
- 📌 Carefully read through the full job description and requirements.
- 📌 Tailor your resume and cover letter to highlight relevant skills and experience.
- 📌 Follow the application instructions exactly as provided (e.g., subject line, attachments).
- 📌 Ensure that your documents are professionally formatted and free of errors.
- 📌 Submit your application before the stated deadline to avoid disqualification.
- 📌 Prepare for potential interviews by researching the organization in advance.
- 📌 Only apply if you meet the minimum qualifications to improve your chances.
WE WISH YOU GOOD LUCK!
Date Posted: 2026-01-31
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