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| Every Life Uganda |
Finance & Administration Assistant job
Location: Jobs in Uganda 2025 - 2026
Work Hours: Full-time, 08 hours per day
Salary:
UGX
No. of vacancies: 01
Deadline: 18 June 2025
Hiring Organization: Every Life Uganda
Job Details:
DEPARTMENT: Finance/Administration
REPORTS TO: Administration Director
JOB SUMMARY
The Finance & Administration Assistant is a dual-support role responsible for assisting both the Finance Director and the Administration Director in the smooth and efficient running of financial and administrative operations. This role requires a detail-oriented, proactive individual with excellent organizational skills and a strong sense of integrity.
ABOUT EVERY LIFE
Every Life Uganda is a registered charity working (in partnership with Every Life International) to bring lasting transformation in slums across Kampala by providing both short-term support and long-term development through Christian discipleship.
KEY RESPONSIBILITIES
Finance Support (Reporting to the Finance Director)
• Assist with daily financial record-keeping, including data entry, filing, and documentation.
• Support the preparation of monthly, quarterly, and annual financial reports.
• Liaise with Team Leaders, ensuring monthly requests are submitted on time.
• Support Team Leaders in monitoring of programme budgets.
• Help maintain accurate ledgers, receipts, and expense records.
• Assist in reconciling bank statements and cashbooks.
• Ensure sign-out procedures of money and assets are correctly followed.
• Prepare payment vouchers, staff reimbursements, and petty cash transactions.
• Support in the paying of salaries and associated costs (e.g. NSSF) on time.
• Ensure compliance with internal financial procedures and donor requirements.
• Assist during audits by compiling and organizing necessary documentation.
Administration Support (Reporting to the Administration Director)
• Support general office management, including inventory and supplies tracking.
• Supporting in legal admin duties such as filing permits, submitting returns on time (NGO Bureau, URSB), updating portals (PDPO, Post Office, etc).
• Assist in paying bills as required.
• Assist in scheduling meetings, preparing agendas, and taking minutes.
• Maintain up-to-date administrative records and filing systems.
• Help coordinate logistics for staff travel, trainings, and events.
• Support HR functions e.g. leave tracking, onboarding, document management.
• Assist with procurement processes and ensure accurate record-keeping.
Before you apply, please take note of the following:
- 📌 Carefully read through the full job description and requirements.
- 📌 Tailor your resume and cover letter to highlight relevant skills and experience.
- 📌 Follow the application instructions exactly as provided (e.g., subject line, attachments).
- 📌 Ensure that your documents are professionally formatted and free of errors.
- 📌 Submit your application before the stated deadline to avoid disqualification.
- 📌 Prepare for potential interviews by researching the organization in advance.
- 📌 Only apply if you meet the minimum qualifications to improve your chances.
WE WISH YOU GOOD LUCK!
Date Posted: 2025-06-05
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