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| Catholic Relief Services ( CRS ) |
Administrative Officer job
Location: Jobs in Uganda 2025 - 2026
Work Hours: Full-time, 08 hours per day
Salary:
UGX
No. of vacancies: 01
Deadline: 04 November 2025
Hiring Organization: Catholic Relief Services ( CRS )
Job Details:
These projects aim to assist smallholder farmers, with an average landholding of 2 hectares (minimum 0.5 hectares, maximum 20 hectares), to diversify production within their agroforestry systems, including through payments for carbon sequestration through the integration of trees into their plots. The projects also aim to incentivise smallholder farmers to be able to invest in activities which restore health to their soil and increase productivity over time, as well as meet their own food security and economic needs.
Roles and Key Responsibilities:
- Facilitate effective communication across all units of the organisation and with relevant external stakeholders. Manage the sending, receiving, and distribution of all incoming and outgoing mail, faxes, letters, and documents.
- Perform specialised administrative tasks such as translating, typing, proofreading, formatting documents, recording and transcribing meeting minutes, and draughting simple correspondence.
- Prepare transactional documents to support general operations and coordinate related processes (e.g., payment requests, travel authorisations, travel advances, visa processing, etc.).
- Ensure that administrative systems, policies, and procedures comply with agency standards, donor requirements, and local legal regulations.
- Liaise with external stakeholders—including government officials, landlords, and service providers—on administrative matters and ensure all necessary authorisations and documentation are current.
- Coordinate the efficient use and management of Country Program (CP) assets and rented facilities. Support compliant procurement of office materials and asset management processes such as property receipt and distribution, labelling, and physical inventory counts.
- Compile, enter, and verify administrative data, including contact lists, staff attendance and leave reports, vehicle log sheets, and visitor information packages.
- Identify and report safety and security concerns to help maintain a safe working environment.
- Coordinate travel and logistics arrangements for staff and visitors, ensuring smooth and efficient service delivery.
- Plan and organize events, including delegation visits, trainings, and workshops.
Before you apply, please take note of the following:
- 📌 Carefully read through the full job description and requirements.
- 📌 Tailor your resume and cover letter to highlight relevant skills and experience.
- 📌 Follow the application instructions exactly as provided (e.g., subject line, attachments).
- 📌 Ensure that your documents are professionally formatted and free of errors.
- 📌 Submit your application before the stated deadline to avoid disqualification.
- 📌 Prepare for potential interviews by researching the organization in advance.
- 📌 Only apply if you meet the minimum qualifications to improve your chances.
WE WISH YOU GOOD LUCK!
Date Posted: 2025-11-01
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