SNV

Executive Administration Officer job

Location: Jobs in Uganda 2025 - 2026

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 04 August 2025

Hiring Organization: SNV

Job Details:

The Executive Administration Officer is part of the country office team. He/she should be a dynamic, efficient and highly intelligent professional reporting directly to the Country Director (CD). He/she should fit into a busy office and be well organised and reliable. He/she should offer efficient, effective, punctual and timely office support to the Country Director and Country Management Team (CMT).

Key Responsibilities

Administration Support

He/she is expected to give administrative support to Country Director and Country Management Team. He/she will work very closely with the Country Director to ease the administrative workload. He/she will also be required to gather, analyse and report relevant (Financial, HR & Operations) data and provide input for the CD and CMT action based on the data reported. Timely writing of high-quality CMT minutes and action points. Weekly follow-up on CMT Action points. Support with Country Registration.

Project Management Support

He/she will be expected to give administrative support, coordination of project review reporting, monitoring, donor reporting and annual and Mid-year Review reporting.

Meetings and Events Management

He/she will organize and co-ordinate meetings (e.g. workshops, events) of the assigned department or project team, take care of housekeeping affairs, take and distribute minutes on time. Organise and manage appointments of the assigned manager and liaise with Logistics to facilitate planning and implementation of activities.

Communications and Office Management

He/she will ensure timely communication of key internal and external communication in liaison with management and Communications department. Receive and dispatch incoming calls/e-mails, make outgoing calls/mails and give answers to basic questions, based on the communication guidelines. Support in content development for external communications.

Compliance & Contract Management

He/she will keep track of donor needs per contracts and advise Project Managers on them. Ensure that Contract Amendments are submitted and that projects comply with this requirement. He/she will be responsible for filing project information on Share Point at its inception, implementation, and conclusion.

Filing and Archiving

He/she will be in charge of control, distribution and filing of documents for country office and maintenance of a filing system, in line with archiving procedures.

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Before you apply, please take note of the following:
📌 Carefully read through the full job description and requirements.
📌 Tailor your resume and cover letter to highlight relevant skills and experience.
📌 Follow the application instructions exactly as provided (e.g., subject line, attachments).
📌 Ensure that your documents are professionally formatted and free of errors.
📌 Submit your application before the stated deadline to avoid disqualification.
📌 Prepare for potential interviews by researching the organization in advance.
📌 Only apply if you meet the minimum qualifications to improve your chances.
WE WISH YOU GOOD LUCK!