Watoto Childcare Ministries

Records Administrator- Child Welfare Department job

Location: Jobs in Uganda 2025 - 2026

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 27 June 2025

Hiring Organization: Watoto Childcare Ministries

Job Details:

The Records Administrator will ensure effective management of the departments' and children’s records, from creation to disposal, while maintaining compliance with relevant regulations.

Key Duties and Responsibilities

Compile village audits and share them with the Coordinator and WISE Administrator.
Create and manage children’s files, ensuring completeness in hard and soft copies.
Facilitate vital document acquisition in collaboration with records officers and social workers.
Provide child-related information to the coordinator and partner teams as requested.
Resolve information management issues using software and other resources.
Monitor and regulate access to information for the Child Welfare Team and partners.
Update children’s photos and profiles on the Watoto Information System Exchange (WISE).
Scan and upload all children’s records/documents to WISE.
Update children’s statuses on WISE as advised by Social Workers or the Coordinator.
Ensure bio-information in WISE matches village records.
Maintain compliance with records and document management procedures.
Support team members in using the Child Welfare Records Database.
Respond to internal and external information inquiries.
Provide relevant child information and legal documents to various departments.
Advise staff on records management and support stakeholders in records-keeping.
Ensure quality assurance of children’s files, including tracking, retrieval, and preservation.
Assist Social Workers in updating the OVCMIS for government stakeholders.

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Before you apply, please take note of the following:
📌 Carefully read through the full job description and requirements.
📌 Tailor your resume and cover letter to highlight relevant skills and experience.
📌 Follow the application instructions exactly as provided (e.g., subject line, attachments).
📌 Ensure that your documents are professionally formatted and free of errors.
📌 Submit your application before the stated deadline to avoid disqualification.
📌 Prepare for potential interviews by researching the organization in advance.
📌 Only apply if you meet the minimum qualifications to improve your chances.
WE WISH YOU GOOD LUCK!