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| Watoto Childcare Ministries |
Records Administrator- Child Welfare Department job
Location: Jobs in Uganda 2025 - 2026
Work Hours: Full-time, 08 hours per day
Salary:
UGX
No. of vacancies: 01
Deadline: 27 June 2025
Hiring Organization: Watoto Childcare Ministries
Job Details:
The Records Administrator will ensure effective management of the departments' and children’s records, from creation to disposal, while maintaining compliance with relevant regulations.
Key Duties and Responsibilities
- Compile village audits and share them with the Coordinator and WISE Administrator.
- Create and manage children’s files, ensuring completeness in hard and soft copies.
- Facilitate vital document acquisition in collaboration with records officers and social workers.
- Provide child-related information to the coordinator and partner teams as requested.
- Resolve information management issues using software and other resources.
- Monitor and regulate access to information for the Child Welfare Team and partners.
- Update children’s photos and profiles on the Watoto Information System Exchange (WISE).
- Scan and upload all children’s records/documents to WISE.
- Update children’s statuses on WISE as advised by Social Workers or the Coordinator.
- Ensure bio-information in WISE matches village records.
- Maintain compliance with records and document management procedures.
- Support team members in using the Child Welfare Records Database.
- Respond to internal and external information inquiries.
- Provide relevant child information and legal documents to various departments.
- Advise staff on records management and support stakeholders in records-keeping.
- Ensure quality assurance of children’s files, including tracking, retrieval, and preservation.
- Assist Social Workers in updating the OVCMIS for government stakeholders.
Qualifications, Skills, and Experience
- Bachelor’s degree in library and information science, Records and Archives Management, or a related field from a recognized university.
- At least 4 years of experience in data management for decision-making and performance improvement.
- Proven experience in tracking records and working in cross-functional environments.
- Experience with vulnerable children, families, and communities.
- Knowledge of Uganda’s childcare legislation and regulations.
- Proficiency in MS Word, Excel, and PowerPoint.
Application procedure
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Date Posted: 2025-06-23
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